How To Import A Large Amount Of Equipment At Once

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Are you trying to import 15-20 or less Equipment Profiles into your account? Then this article is not for you! Click here for How to Manage your Equipment.

If you are trying to import more than 15-20 Equipment Profiles at once, you're in the right place! Our wonderful Support Team is able to mass import your Equipment Profiles for you using a single Excel spreadsheet.

Your Implementation Specialist may have already sent you the Template. If they haven't yet or you need to upload after your rollout period, click here to view and download the template.

There are a few important things to note about filling in this template. 

• Equipment Name and Equipment Type are required.
• The Following Fields have specific formats:
  • Odometer: Number Only
  • Hours: Number Only
  • Purchase Date: Date only
  • Warranty Coverage: Date only
  • Manufacture Date: Date only
  • Last Calibration Date: Date only
  • Decommissioning Date: Date only
• Double-check your account to make sure that there will not be duplicates in your import. The upload system will recognize exact duplicates and skip them but in cases of misspelling or shortened names, the system will create a new profile, which cannot be permanently deleted and only set as inactive.
• Please do not delete any of the columns in the Template (i.e. If you don’t want to input information under a specific Heading, just leave it blank). This will create an error and the import will not run.
• Please do not add any additional Headings or alter the text of the Headings. This will create an error and the import will not run.
• The data in the template will be uploaded as-is (i.e. The upload is case-sensitive).
• If inputting dates, please use the format YYYY-MM-DD (i.e. 2021/06/09 for June 9, 2021).
• SiteDocs can only import the data that is included in the Template provided. 

Once you've filled in the information that you would like imported, send this template to our Support Team at [e-mail] and someone from the Team will upload that data within 10 business days!